MINUTES OF THE REGULAR MEETING OF THE MONROVIA CITY COUNCIL HELD TUESDAY, FEBRUARY 20, 1996, 7:30 P.M. CLOSED SESSION: Following a Study Session by the Monrovia Redevelopment Agency to discuss "Alternative Housing Strategies" from 6:00 P.M. to 7:00 P.M. in Council Chambers, a Closed Session was held by the City Council in the City Council Conference Room to discuss Authorizing Litigation regarding the former property owner of 919 W. Walnut Avenue, Government Code §54956.9(b)(2). The Closed Session convened at 7:00 P.M. and adjourned at 7:30 P.M. All City Councilmembers were in attendance. CONVENE: The Regular Meeting of the Monrovia City Council of Tuesday, February 20, 1996, was convened at 7:31 P.M. in the Council Chambers by Mayor Robert T. Bartlett. INVOCATION: The Invocation was led by City Clerk Linda B. Proctor. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Councilmember Lara L. Blakely. ROLL CALL: In attendance were Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox, and Mayor Bartlett. PRESENTATIONS: 1. Presentation of "Most Livable Cities" Award: Rick Cole, Local Government Commission and former Mayor of Pasadena, presented the "Most Livable Cities" award to Mayor Bartlett, Dick Singer, Executive Director of the Chamber of Commerce, and Pam Fitzpatrick of the Monrovia Old Town Merchants Association. Monrovia Old Town was one of five winners out of 100 entries of Southern California communities to be so honored by the Commission in partnership with the Southern California Association of Governments. He stated that the award was based on those communities that have preserved their history, respected their natural setting, promoted pedestrian and transit-oriented development and created a vibrant community center for residents of all backgrounds to live, work, shop and participate in civic life. Mr. Cole noted that last Friday, February 9, 1996, the City of Monrovia hosted "Creating Livable Places in Southern California"-- a workshop and discussion session on how to create more livable communities, overcoming the barriers, and how to improve citizen participation. Following the sessions, attendees were taken on a tour of Old Town. Mayor Bartlett accepted the award on behalf of all the residents and citizens of Monrovia. STUDENT GOVERNMENT REPRESENTATIVE REPORT: Student Liaison Ricci Rivera reported on activities at Monrovia High School. A. CONSENT CALENDAR: It was moved by Mrs. McCarville, seconded by Mrs. Wilcox, to approve Consent Calendar Agenda Items *B, *F-1, *F-2, *I-4, and *K. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox, and Mayor Bartlett Motion carried: 5-0 *B. MINUTES: Minutes of the Regular Meeting of February 6, 1996 of the :Monrovia City Council were approved by order of the Consent Calendar. C. ORAL COMMUNICATIONS: 1. Passing of Senior Volunteer: Tom O'Connell, 303 _ S. Madison Avenue, relayed his feelings of loss over Dee Jouromski, active member of the Gad-A-Bouts, volunteer, and personal friend of Mr. O'Connell's since 1927. Mayor Bartlett acknowledged the void created by the death of Ms. Jouromski and stated that Ms. Jouromski was one of four people for whom the Council Meeting would be adjourned in memory of their tireless contributions to Monrovia. D. PUBLIC HEARINGS 1. Hearing of Protests; Los Angeles County Weed Abatement Program Abatement Order City Clerk Linda Proctor reviewed the Staff Report. Every year, the City is required to set a time for property owners who may wish to protest a notice by Los Angeles County of its intent to abate weeds, rubbish and other refuse from their property. On February 6, 1996, the City Council set February 20, 1996 as the hearing date for property owners to file any protest. Anyone who chooses not to protest will essentially allow the County to proceed with weed abatement and to place a lien on the properties for the cost incurred. Maria Lopez, Agricultural Commission, in response to Mayor Bartlett's inquiry regarding some properties listed with no addresses, reported that those particular properties listed are empty lots with no structures and consequently have no addresses. Public Hearing Opened and Closed: Mayor Bartlett opened and closed the Public Hearing of Protests as there were no property owners who wished to speak for or against the Abatement Order. It was moved by Ms. Blakely, seconded by Mrs. Wilcox, to approve the Abatement Order. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox, and Mayor Bartlett Motion carried: 5-0 CONVENE MONROVIA REDEVELOPMENT AGENCY MEETING: The Regular Meeting of February 20, 1996 of the Monrovia Redevelopment Agency Board of Directors was convened by Chairman Robert T. Bartlett at 8:01 P.M. without recessing the City Council Meeting. ROLL CALL: In attendance were Boardmembers Adams, Blakely, McCarville, Vice-Chairman Wilcox, and Chairman Bartlett. A. CONSENT CALENDAR: It was moved by Mrs. McCarville, seconded by Ms. Blakely, to approve the Consent Calendar consisting of Agenda Item *B. Roll Call: Ayes: Boardmembers Adams, Blakely, McCarville, Vice-Chairman Wilcox, and Chairman Bartlett Motion carried: 5-0 *B. MINUTES: The Minutes of the Regular Meeting of February 6, 1996 of the Monrovia Redevelopment Agency was approved by order of the Consent Calendar. ADJOURN MONROVIA REDEVELOPMENT AGENCY MEETING: The Monrovia Redevelopment Agency Board Meeting was adjourned at 8:02 P.M. and the City Council Meeting continued. E. BIDS: 1. Water Main Replacement Program; Award of Contract, Robert Brkich Construction Corporation, $140,100.00 City Engineer Kenneth Putnam reviewed the Staff Report. Monrovia's current water main replacement program calls for new 8" and 12" water mains to be installed on Royal Oaks from California Boulevard to Shamrock Avenue, and on Foothill Boulevard from Ivy Avenue to Canyon Boulevard, respectively. Both of these mains were installed in the 1920's and are due for replacement. Twelve bids, with a low bid of $140,100.00 from Robert Brkich Construction Corporation of Monrovia, were received. This company has done work for Monrovia in the past and has a very satisfactory work record. Further, the bid is 8.9% below the Engineer's estimate and budget, thus saving the City $13,750.00. It was moved by Mrs. Wilcox, seconded by Ms. Blakely, to award a contract to Robert Brkich Construction Corporation in the amount of $140,100.00 for the Water Main Replacement Program, and reject all other bids. Roll Call: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 F. COMMUNICATIONS AND PETITIONS: *1. Denial of Liability Claim; Herbert Alexander v. City of Monrovia The claim of damages in the amount of $1,177.06 for sewer lateral repair was denied by order of the Consent Calendar. Mr. Herbert Alexander filed a claim regarding sewer blockage to the main line in front of his house. Mr. Alexander's contractor made the necessary repairs when it was determined that root intrusion was the cause of the problem. As the City does not have any City-owned trees at this location, Mr. Alexander was notified that he was liable for these repair costs. Staff recommended denial of the claim. *2. Receive and File; Person-to-Person Transfer of Type 47 ABC Liquor License The Person-to-Person Transfer of Type 47 ABC Liquor License for La Parisienne Restaurant, 1101 E. Huntington Drive, was received and filed by order of the Consent Calendar. La Parisienne Restaurant has been sold and the new owner has requested a transfer of the type 47 liquor license (on-sale general eating place). The Police Department completed a background check and found no reason to object. G. REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES 1. Mayor Pro Tem Wilcox: (a) Southern California Association of Governments (SCAG)/Local Government Commission: She reported she was pleased with the Friday workshop and discussion session hosted by Monrovia at the Community Center for the Southern California Association of Governments and the Local Government Commission's Center for Livable Communities. Participants in the afternoon workshop session concluded that more people and more community involvement was the key to success. She stated that representatives from many cities attended and learned of Monrovia's success in attaining the revitalization of the downtown area through community involvement. (b) Queen and Court: She reminded all that the Monrovia Day Queen and Court Luncheon was Sunday, February 25, 1996 at the Holiday Inn. Lunch will be served at 12 Noon, with the Coronation at 2:30 P.M. (c) Samson the Bear: She reported that Samson will be given a "Welcome Home" party at his new quarters in Orange County. She invited all to attend on Tuesday, February 27, 1996, 10:30 A.M. 2. Councilmember Adams: Mr. Adams had no report. 3. Councilmember Blakely: (a) San Gabriel Valley Council of Governments (COG): She reported that at last Thursday's meeting formation of an Ad Hoc Committee to address the National Pollutant Discharge Elimination System (NPDES) impact on cities had been approved. The COG has requested that Public Works Directors also serve on the Committee. She asked Mr. Bammes or his designee to serve. (In her written report, attached, she cited examples of funding obtained for San Gabriel Valley Transportation Projects in the MTA long range plan despite MTA objections. Examples were the 57/60, 10/605 and 60/605 Interchanges, HOV lane completion from Baldwin to the 605 and 605 to the San Bernardino County line, 60 HOV lane completion from the 605 to Brea Canyon, Foothill bus leases, and Foothill bus facilities. The report also outlined other major accomplishments.) She reported that Sharon Neeley is the consultant for SGVCOG working in the transportation area. 4. Councilmember McCarville: Mrs. McCarville had no report at this time. 5. Mayor Bartlett (a) Appointment of Community Service Commissioners: Mayor Bartlett appointed Robert Hammond and Mary Jane Card to the Community Service Commission, replacing Commissioners David Bower, who retired in December, and Beth Constanza, who resigned in February due to moving out of the community. This will be the first term for each of the new Commissioners who were recommended by the Selection Committee that met on February 5, 1996. Both Mr. Hammond and Mrs. Card addressed the City Council, thanking them for the opportunity and challenge to serve the community. (b) National League of Cities' Election '96: Mayor Bartlett reported that he had just returned from Wichita, Kansas where he had met with twelve other Mayors and City Councilmembers from all over the United States to discuss issues for federal candidates to address, including the candidates' plans on how they intend to pull the nation together. (His written report to the Election '96 Committee included suggestions regarding welfare recipients manning centers carrying for children of working mothers; block grants for storm water relief, block grants for ADA relieving cities of the financial burden of using General Fund monies, and looking to countries with common borders with the United States to help with security.) Mayor Bartlett further reported that the Election '96 Task Force agreed to focus the Election '96 campaign on six questions which voters, especially local officials, should ask federal candidates as they campaign across the country between now and the November election. The questions the Task Force hopes that each city leader and citizen will ask candidates are: 1. How will you reduce the federal deficit, and how will the way you propose to do that affect our cities and citizens? 2. What will you do to restore greater authority and resources for local governments to meet the needs and priorities of their citizens? 3. What steps will you take to address the impact of current unfunded federal mandates on cities and their citizens? 4. What will your federal tax reform proposal mean to my city, and how will it affect local taxes and services? 5. Do you have a specific plan or proposal to address public safety? How will it work to make our community more secure? 6. With both Republicans and Democrats in Washington proposing deep cuts in human and public capital investment in the future and at a time when we need to reduce the federal deficit and national debt, what do your proposed plans call for that will build our cities' future? The Election '96 Task Force addressed local business and community leaders in Wichita to spell out its priorities for the coming Presidential election. Mayor Bartlett stated that he may host a "Debate Watch '96" in Monrovia which would give an opportunity for citizens to meet locally to watch and discuss debates in races for the House, Senate, and White House. (c) 59th Assembly District Representative: Mayor Bartlett introduced Steve Johnson from the audience, Assemblyman Margett's District Representative. I. ADMINISTRATIVE REPORTS 1. Library Strategic Planning Process; Appointment of Citizen Advisory Committee; Facilitator's Consulting Contract, Human Technologies International, $7,750.00 Librarian Monica Greening reviewed the Staff Report. In past years, the City accomplished a number of major capital improvements to important facilities such as the Community Center, Police Department, high school sports complex, parks, and most recently the second Fire Station. Because the Library has not been modernized or updated since the mid 1960's, the Council focused on this facility as its next major renovation, modernization and perhaps expansion. At a special budget Study Session on January 23, 1996, the City Council recommended earmarking $630,000.00 ($280,000.00 from unused CDBG funds, $175,000.00 from facilities reserves and $175,000.00 from Trust for Public Land sale proceeds) to assist the Library Division with a long-range strategic planning and modernization project. The funding was approved at the February 6, 1996 City Council Meeting by adoption of the 1995-96 Mid-Year Financial Report. The attached report outlines a program that would include a five-month strategic planning program, the appointment of a citizen's advisory committee to lead this process and the retention of a skilled consultant/facilitator to help guide this planning program. The following is a summary of what this program hopes to accomplish over the next five months: Establish an advisory committee to spearhead this planning effort. Retain a professional consultant to facilitate the planning process. Conduct a needs assessment. Conduct an all-day community workshop to develop a shared, strategic future vision. Formulate short- and long-term goals. Conduct a staff organizational assessment. Development of a comprehensive, strategic plan by the advisory committee, community workshop participants, Library Board and staff. Preparation of a planning document clearly stating the goals, objectives and time-lines for phased implementation. Selection of an advisory committee is an important component of this planning process. Since the Library serves all segments of the community, the Council made a citywide appeal for persons interested in serving on this advisory committee. This broad-based citizen's group will be a working committee and will formulate the best future thinking to meet the changing technological and social needs of the community. More names were received than could be accommodated on this committee. However, all of those who expressed interest will be invited to participate in the community-wide workshop, which will be designed to identify the future needs, goals and objectives of our community Library. The following list of twenty names represents a broad and diverse section of our community, each of which brings a different interest, skill and cultural background to this working committee: Sylvester Carter, Marsha Coronado, Sue Cornwall, Giselle Franco, Marlene Gibb, Kim Jackues, Don Kinch, Gail Labau, Chris Lazardo, Ron Malanosky, Jan Marlia, Dennis Michael, Sharilin Miller, Patricia Myers, Lynn Pikchak, Eldora Polk, Frank Reyero, Charlotte Schamadan, Leslie Smith and Rhonda Vicroy. Additional Task Force members are Library Board members Joan Bonholtzer, Kathy Knudsen, Bill Savage, Sheila Thornton, Denise Zoolalian and Staff members Don Hopper, Monica Greening, April Soash, and Melinda Steep. Staff also recommended the approval of a contract with Mr. Ray Rood, Human Technologies International, as the professional facilitator to help lead this process. Mr. Rood has had extensive experience with this type of library planning program and most recently developed the long-range plan for the Glendora Public Library. He is currently working with the cities of Alhambra, Whittier and Santa Monica to develop similar programs. The total fee to complete this process, which includes the completed written plan, is $7,750.00. This would be funded out of the initial $630,000.00, which has been set aside for the Library renovation and modernization program. Ms. Greening reported that this was an exciting time for our Library and our community. With technology changing the way we receive and deliver information, it is very timely that this strategic planning process proceed. She thanked Mrs. McCarville for all her help for the Library. It is anticipated that the committee will complete its work and report back to the City Council no later than June 30, 1996. Joan Bonholtzer, Library Board President, thanked the City Council, especially Mrs. McCarville who is Council Liaison to the Library Board, on behalf of the Library Board and Library patrons. She introduced Library Board members Sheila Thornton, Bill Savage, and Kathy Knudsen. After discussion, it was moved by Mrs. McCarville, seconded by Mr. Adams, to approve the implementation of the Library strategic planning process and appoint a citizens advisory committee to begin the process. Roll Call: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 It was moved by Mrs. McCarville, seconded by Mr. Adams, to approve a contract with Ray Rood of Human Technologies International in the amount of $7,750.00. Roll Call: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 2. Property Update; 919 W. Walnut Avenue Assistant City Manager Donald Hopper presented an oral report regarding the disposition of the above property. Since the City Council's last Meeting, Staff has been in regular contact with the property owner, City Attorney's office and Police Department regarding the nuisance conditions at 919 W. Walnut Avenue. Staff has been working with the property owner to complete the relocation of the last remaining tenant and a schedule for demolition. The owner and tenant found a location today. The owner will assist with all the necessary deposits and the last month's rent. As soon as the tenant leaves sometime this week, the property will be demolished. The anticipated completion date is March 1, 1996. Mr. Hopper stated that he had received great cooperation with the owner who is the original holder of the note. 3. 1996-97 Contract Agreement; Monrovia Cable Usage Corporation (MCUC) April Soash, Assistant Director of Community Services reviewed the Staff Report. In 1993, the City established the Monrovia Cable Usage Corporation (MCUC), a non-profit organization, as a governing entity for public, educational and government (PEG) cable access. This Board was required to set policy, establish guidelines and allocate future funding for public access television. The Board, which was made up primarily of elected and appointed officials, also appointed a commission to meet monthly and oversee operations, purchase equipment and make recommendations on programming. In 1994, the MCUC Board of Directors was reorganized to include eleven voting members with two ex-officio, non-voting members from the City and School District. Although the MCUC was reorganized, its purpose remained unchanged, to provide public, educational and government access programming for the City of Monrovia. Funding for this Board was provided in the City's Cable Franchise Agreement with 1% coming from annual gross receipts from public access and 1% from the City's 5% share of annual gross receipts for a total amount of $45,000.00 annually. Since 1994, the City has held a number of meetings and negotiation sessions with the MCUC to adopt bylaws for the non-profit corporation and develop a contract between the City and MCUC to ensure the best possible public access as provided for in the Cable Franchise Agreement. The following is a summary of services provided in the contract: Complete scope of services including management, administration, training, programming, etc. Equipment and Facilities Insurance Membership Development Annual Reports Annual Plan and Budget Term of the Agreement Termination of the Agreement The contract with MCUC is a one-year agreement designating the Corporation as the managing entity of PEG access. It maintains the City's ability to terminate the agreement at any time if it determines that MCUC is not exercising its best effort to provide the best possible public access and programming to the citizens of Monrovia. Funding for public access will remain the same formula of 1% of the City's Franchise Agreement with Century and 1% of the City's 5% Franchise fee (estimated total of $45,000.00). Mimi Mency, Monrovia Cable Usage Corporation Board President, addressed the City Council. Mrs. Mency reported that the MCUC Board had approved the proposed contract with the City of Monrovia. She also reported that the Board had voted to step down from the MCUC. A special election will be held whereby new officers will be elected by members of the MCUC. Over 100 patrons have sent in their membership applications and are eligible to vote. She urged all patrons to return their completed application which was included in the last Cable bill. Extra copies of the application will be available at City Hall. The Board will hold custodianship until the election in April. Members of the City Council congratulated Mrs. Mency, noting that she had done an incredible job. It was moved by Mrs. Wilcox, seconded by Ms. Blakely, to approve the annual contract with MCUC for one year commencing February 20, 1996 and expiring on February 20, 1997. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 *4. Set for Public Hearing on March 5, 1996; Amendment to Title 17 (Zoning) to Establish Regulations for Public Telephone Installations Citywide; Ordinance No. 96-03 The Public Hearing was set by order of the Consent Calendar. The Planning Commission recommended approval of a code amendment to regulate the installation of outside public telephones. Currently, the City does not have any regulations to address these outside installations on private property. The proposed ordinance will provide the Development Review Committee the ability to review and approve all such requests. J. RESOLUTIONS AND ORDINANCES 1. Amendment of Title 5 of the Monrovia Municipal Code relating to Renewal of Cable Television Franchises; Second Reading and Adoption; Ordinance No. 96-01 This is the second reading and adoption of an ordinance which would renew the Cable Television Franchise Agreement between Citizens Century Cable Television Venture and the City of Monrovia for a ten-year period through March 1, 2008. It was moved by Ms. Blakely, seconded by Mrs. McCarville, to read by title only Ordinance No. 96-01. As there were no objections, City Attorney Bagneris read as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONROVIA, CALIFORNIA, RENEWING THE CABLE TELEVISION FRANCHISE HELD BY CITIZENS CENTURY CABLE TELEVISION VENTURE AND APPROVING A RENEWAL AGREEMENT. It was moved by Ms. Blakely, seconded by Mrs. McCarville, to adopt Ordinance No. 96-01. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox, and Mayor Bartlett Motion carried: 5-0 *K. PAYROLL & VOUCHERS: Payroll No. 3 in the net amount of $260,251.69 and Voucher Numbers 51920 through 53304 non-sequentially in the amount of $517,615.80 was approved by order of the Consent Calendar. L. SCHEDULED MEETINGS: The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, March 5, 1996, 7:30 P.M., Council Chambers, 415 South Ivy Avenue, Monrovia, California. CONVENE MONROVIA FINANCING AUTHORITY: The February 20, 1996 Meeting of the Monrovia Financing Authority was convened by President Robert T. Bartlett at 8:48 P.M. without recessing the City Council Meeting. ROLL CALL: In attendance were Authority Commissioners Adams, Blakely, McCarville, Vice-President Wilcox, and President Bartlett. A. CONSENT CALENDAR: None B. MINUTES: It was moved by Mrs. McCarville, seconded by Ms. Blakely, to approve the Minutes of the Organizational Meeting of February 6, 1996. Roll Call: Ayes: Commissioners Adams, Blakely, McCarville, Vice-President Wilcox, and President Bartlett Motion carried: 5-0 ADJOURN MONROVIA FINANCING AUTHORITY MEETING: The Meeting was adjourned at 8:50 P.M. and the City Council Meeting continued. M. CLOSED SESSION: Mayor Bartlett announced that the City Council would convened to a Closed Session to discuss Personnel Matters; Performance Evaluation, City Attorney Michele Beal Bagneris; Government Code §54957. N. ADJOURNMENT: Closed Session adjourned at 9:40 P.M. in memory of Charles (Charlie) Hagaman, Hilda Rethlefron Pottenger, Annie Lee Mency, and Dee Jouromsky. APPROVED: _________________________________ Robert T. Bartlett, Mayor ATTEST: __________________________ Linda B. Proctor, City Clerk