U N A D O P T E D MINUTES OF THE REGULAR MEETING OF THE MONROVIA CITY COUNCIL HELD TUESDAY, MAY 21, 1996, 7:30 P.M. CLOSED SESSION: Prior to the Regular City Council Meeting, a Closed Session was held by the City Council in the City Council Conference Room to discuss Labor Negotiations, Government Code (54957.6 The Closed Session convened at 7:06 P.M. and adjourned at 7:37 P.M. All City Councilmembers were in attendance. CONVENE: The Regular Meeting of the Monrovia City Council of Tuesday, May 21, 1996, was convened at 7:41 P.M. in the Council Chambers by Mayor Robert T. Bartlett. INVOCATION: The Invocation was led by Pastor David Buckell, Harvest Church. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Pro Tem Wilcox. ROLL CALL: In attendance were Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox, and Mayor Bartlett. PROCLAMATIONS 1. June 1, 1996, ãStand for Children Dayä: Mayor Bartlett proclaimed June 1, 1996 as Stand for Children Day in recognition of children everywhere. Mayor Bartlett also accepted the Proclamation on behalf of the Mayor of Seattle, Washington, Norm Rice. PRESENTATIONS 1. Recognition of Monrovia Police Citizens Academy Volunteers; Elaine Drew, Nicole Nicely, Amy Emmet: Mayor Bartlett introduced and thanked the three volunteers. He presented each with a plaque in recognition of these three extraordinary volunteers for the many hours of service in providing the Monrovia Police Citizens Academy classes to our community. Police Chief Joseph Santoro expressed words of thanks and appreciation. 2. Recognition of Community Activist Policing Programâs 1996 Public Service Excellence Award, Public Employees Roundtable, Washington, D.C.: Mayor Bartlett exhibited the plaque he received on behalf of Monroviaâs Community Activist Policing Program from Vice President Albert Gore and gave a brief overview of the event. Chief Santoro played a two minute video of the ceremonies as the CAP Committee accepted the award. The CAP contingency was introduced, and Mayor Bartlett presented the plaque to the them. 3. Recognition of Winners of National Anthology of Poetry for Young People; Santa Fe Middle School Students Landon Cortenbach, Lisa McIntire, Jerry Lindsey, and Daniel Collister: Mayor Bartlett announced that a quarter million entries were received for this national poetry contest. Four of the 200 winners were from Santa Fe Middle School. Each student read his/her award-winning poetry for the benefit of the Council and community. Mayor Bartlett presented Commendations to each student, and introduced their teacher, Gail Le Beau. STUDENT GOVERNMENT REPRESENTATIVE REPORT: Student Liaison Ricci Rivera reported on activities at Monrovia High School. A. CONSENT CALENDAR: It was moved by Mrs. McCarville, seconded by Ms. Blakely, to approve Consent Calendar Agenda Items *B, *F-1, *I-4, *I-5, *I-6, and *K. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox, and Mayor Bartlett Motion carried: 5-0 B. MINUTES: The Minutes of the Regular Meeting of May 7, 1996, of the Monrovia City Council were approved by order of the Consent Calendar. C. ORAL COMMUNICATIONS 1. KGEM Support Expressed; Leadership Academy: Charlotte Schamadan, 301 Oakcliff Road, expressed her support of KGEM. She thanked Erwin Moore and Daihan Lee. She invited the City Council to the next Leadership Academy on May 23, 1996. She announced the names of the participants and graduates. 2. Theater Project Opposition: Carol Jones, 155 N. Fifth Avenue, expressed opposition to the proposed theater project, stating she would rather see Huntington Oaks developed as an entertainment center instead. 3. Assemblyman Robert Margett; City Manager Gould: Bob Pamplin, 55 East Huntington Drive, Arcadia, introduced himself as Assemblyman Margettâs new Field Representative, and reinforced Mr. Margettâs support of the City. Mr. Pamplin expressed support of City Manager Rod Gould, and wished Mr. Gould well in his new city, stating that he had been happy to have had the opportunity to work with Mr. Gould. 4. City Manager Gould: Nick Pokrajac, 333 N. Madison Avenue, expressed his appreciation of City Manager Gould, thanked Mr. Gould, and wished him well in his new venture. 5. KGEM Support; Invitation to Fiesta; City Manager Support; Support of April Soash, Michele Tompkins: Tom OâConnell, 303 1/2 S. Madison, expressed appreciation of KGEMâs Daihan Lee; invited all to attend Immaculate Conceptionâs Fiesta on Memorial Day weekend; expressed regret at City Manager Gouldâs departure and appreciation of his skills; and congratulated newly promoted April Soash, Community Services Director, and Michele Tompkins, Community Services Division Manager. 6. Theater Project Opposition: Rigo Berta Loera, 412 E. Lemon Avenue, expressed opposition to the proposed theater project, stating that he was concerned as to what may happen if a recession occurred. D. PUBLIC HEARINGS: None CONVENE MONROVIA REDEVELOPMENT AGENCY MEETING: The Regular Meeting of May 21, 1996, of the Monrovia Redevelopment Agency Board of Directors was convened by Chairman Robert T. Bartlett at 8:20 P.M. without adjourning the City Council Meeting. ROLL CALL: In attendance were Boardmembers Adams, Blakely, McCarville, Vice-Chairman Wilcox, and Chairman Bartlett. A. CONSENT CALENDAR: It was moved by Mrs. McCarville, seconded by Mrs. Wilcox, to approve the Consent Calendar consisting of Agenda Item *B. Roll Call: Ayes: Boardmembers Adams, Blakely, McCarville, Vice-Chairman Wilcox, and Chairman Bartlett Motion carried: 5-0 *B. MINUTES: The Minutes of the Regular Meeting of May 7, 1996, of the Monrovia Redevelopment Agency were approved by order of the Consent Calendar. 1. Operating Covenant, The Home Depot Redevelopment/Housing Manager Glenn Cox reviewed the Staff Report. In March of 1988, the Monrovia Redevelopment Agency and Home Depot executed a Disposition and Development Agreement (DDA) for the construction of the Home Depot store located at the corner of Huntington Drive and Mayflower Avenue. The DDA required Home Depot to operate on the site for a minimum of eight years to assure the Agency of repayment of its approximately $3.6 million investment in the project. Home Depot opened for business in 1989. The Operating Covenant for Home Depotâs current site will expire in 1997, as will Home Depotâs obligations under the old DDA. Home Depotâs success on Huntington Drive surpassed expectations. The payback for the project, estimated at twelve years, was reduced to eight years. For the past several years, Home Depot has found that its 86,500 square foot store was operating way beyond its capacity. This led Home Depot to the idea of relocating the store. Both the City and Agency are highly committed to keeping Home Depot located within the Cityâs boundaries. The Agency suggested the old Kennedy site, approximately 16.5 acres, located at the southwest corner of Mountain Avenue and Central Avenue, near the Mountain Avenue off-ramp. Home Depot liked the size and location of the Kennedy site. However, it proved to be a difficult site to develop since it had a flood control channel traversing the center of the site. The flood control channel requires an engineered concrete cover. The site also contained an obsolete 240,000 square foot building that requires demolition. Home Depot intends to construct a 120,000 square foot building and a 24,000 square foot garden center at the Kennedy site. Approximately 50,000 square feet of additional lease space would complete this freeway-oriented retail center. The project would be the second largest retail development in Monrovia. An Operating Covenant is suggested as a means for a developer to assure return of the investment by requiring the tenant to operate for a specified term. The Agency is proposing the acquisition of an Operating Covenant from Home Depot. The Agency would invest $625,000.00 in a four-year Operating Covenant that would obligate Home Depot to relocate to the Mountain Avenue and Central Avenue freeway site. The Operating Covenant expense would be paid to Home Depot from revenues generated by the project. The first $500,000.00 in revenues would go to the Agency/City. Sales tax revenues above this floor would be split 50/50 with Home Depot, capped at $625,000.00. Sales tax revenue to the City are expected to be $750,000.00 annually. Property tax revenues would increase slightly by $18,000.00 annually. The new project would retain approximately 275 to 300 jobs to Monroviaâs economy. The additional 50,000 square feet of retail operations would produce more jobs and more sales tax revenue. In addition, Home Depot is currently soliciting tenants to reuse its current Huntington Drive site. Should Home Depot breach this Operating Covenant, it would automatically incur liquidated damage penalties. Mayor Bartlett congratulated Staff on the hard, laborious work on this project. It was moved by Mr. Adams, seconded by Mrs. Wilcox, to approve the Home Depot Operating Covenant and Exhibits and authorize the Executive Director to execute the necessary documents. Roll Call: Ayes: Boardmembers Adams, Blakely, McCarville, Vice-Chairman Wilcox, and Chairman Bartlett Motion carried: 5-0 ADJOURN MONROVIA REDEVELOPMENT AGENCY MEETING: The Monrovia Redevelopment Agency Board Meeting was adjourned at 8:33 P.M. and the City Council Meeting continued. E. BIDS 1. Police Department Dictation/Transcription Services; ãYour Office Genieä Transcription Company; 1996-97 Contract, Not to Exceed $60,975.00 Police Chief Joseph Santoro introduced Lt. Jerry Faulkner who reviewed the Staff Report with the aid of slides. In March 1995, the Police Department submitted an application to the U. S. Department of Justice for a ãCOPS MOREä grant. The purpose of the grant application was to expand the Departmentâs community policing efforts by eliminating the current method of handwriting crime reports and, instead, move to a dictation/transcription service for crime reports thereby saving considerable officer time. The grant was approved in December 1995. Currently, officers either hand write or type their reports in the Police Station. Both methods are time consuming and affect overall productivity. Our police officers write approximately 7,000 reports annually. The average narrative of these reports is 600 words. Research shows that the average person can write approximately 15 words per minute. Therefore, it would take an officer approximately 40 minutes to write a standard report. Research has also shown that the average person can dictate at the rate of about 60 words per minute. Dictating the report would take approximately 10 minutes. As a result, 30 minutes per report would be saved when an officer dictates the report instead of writing it. This new process would save approximately 3,500 police officer hours a year. This equates to freeing the time equivalent of 1.9 officers per year. The saved time will be directed to community policing activities. It also takes several days for a detective to receive an officerâs written report. Because of the passage of time, leads get cold and the detectiveâs ability to follow up on the leads is hampered. By having quicker access to the information in the reports, detectives will be able to begin their follow-up investigations in a more timely manner. A committee was formed to develop the Dictation/Transcription Program. It learned that other police departments which used transcription services were generally content with the overall process and end result. After research was completed, the committee proposed that the Police Department implement a dictation/transcription process and contract with a private company for transcription services. At the conclusion of an officerâs investigation, the officer will call a 1-800 number to dictate the report or download the report from an audio tape into the transcription companyâs off-site digital recording equipment. Priority codes were established to inform the transcription company of the required turn around time in which the Department expects to receive the transcribed report. Priority 1 and 2 Reports will be completed in less than 2 hours. After the report is transcribed, it will be uploaded into the Departmentâs IBM mainframe computer by modem. Then a Police Clerk will print the report and forward it to the officer, who will review it for accuracy and submit it to a supervisor for approval. All information in the report will be immediately available for patrol briefings, detective follow-up, administration, dispatching calls for service, and crime analysis. On February 22, 1996, a Request for Proposal was mailed to ten regional transcription companies. Four proposals were received at the City Clerkâs office. ãYour Office Genieä Transcription Company best met the criteria as related to staff, lowest cost, performance record, and ability to meet all the Departmentâs requirements. The committee made several site visits to the companyâs office located at 2620 S. California Avenue in Monrovia. If the program is approved, July 1, 1996 is the tentative start date for implementation of the dictation/transcription process. A group of five officers will be chosen to begin the process. Eventually, all of the officers will be trained once the Department has received the ãCOPS MOREä grant in the amount of $45,731.00. The grant requires a 25% City match of $15,244.00. The cost for transcription is 15 cents per typed line. The 25% City Match will be funded by the Berger Foundation grant the City received in Fiscal Year 1991-92. During years two and three, funding through the ãCOPS MOREä grant may be renewed depending upon availability of federal money, the success of our project, and our ability to re-direct the saved time to community policing. It was moved by Mrs. Wilcox, seconded by Ms. Blakely, to approve the Dictation/Transcription Project and award a contract to ãYour Office Genieä Transcription Company, not to exceed $60,975.00, and authorize the City Manager to execute the necessary contract documents. Ms. Blakely expressed concerns regarding the confidentiality of the process. ãYour Office Genieä owner, Mary Patterson, was introduced. She gave a brief overview of the equipment, noting that a code number is needed to access dictation. She has also agreed to background checks on all of the companyâs staff members. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 2. 1995-96 Slurry Sealing Program; Pavement Coatings Co., $97,526.54 City Engineer Ken Putnam reviewed the Staff Report. The City annually contracts to have various asphalt concrete paved streets and alleys slurry sealed to extend their lives. For 1995-96, the program includes 30 sections of City streets and 53 alleys including over two million square feet of surface. City Street Maintenance personnel perform the crack sealing and asphalt paving preparation work needed in advance of the slurry sealing. On May 9, 1996, the City Clerk received and opened four bids for the project. The firm of Pavement Coating Company is the low bidder at a price of $97,526.54. The Engineerâs cost estimate for this work is $100,000.00. Pavement Coating Company has previously been the successful contractor for the slurry seal program for the City and has performed the work in a professional manner with minor inconvenience to residents and businesses. It was moved by Ms. Blakely, seconded by Mr. Adams, to award a contract to Pavement Coatings Co. in the amount of $97,526.54 for the 1995-96 Slurry Seal Program and reject all other bids. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 3. Monrovista Avenue at Shamrock Avenue Cul-de-Sac Project; Tyner Paving Company, $27,318.66 City Engineer Ken Putnam reviewed the Staff Report. Approximately five years ago, the City Council approved the installation of a temporary barrier in anticipation of improving the quality of life and safety of the Monrovista neighborhood. The Community Activist Policing (CAP) Committee has worked with residents and property owners to achieve these benefits. On May 2, 1996, the CAP Committee reported to the City Council on these activities and recommended changing the temporary barrier to a permanent cul-de-sac, similar to the four cul-de-sacs recently completed on King and Maple Avenues at Monterey and Mayflower Avenues. On May 2, 1996, the City Council approved the cul-de-sac improvement project to be funded from the Street Maintenance Fund. On May 9, 1996, the City Clerk received and opened eight construction bids for the project. The Tyner Paving Company is the apparent low bidder at a total price of $27,318.66. The Engineerâs cost estimate for the project is $30,000.00. It was moved by Mrs. Wilcox, seconded by Mr. Adams, to award a contract to Tyner Paving Company in the amount of $27,318.66 for the Monrovista Avenue Cul-de-Sac Improvement Project and reject all other bids. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 F. COMMUNICATIONS AND PETITIONS *1. Receive and File; ABC Application, Person-to-Person Transfer, Type 20, El Matador Market, 1222 S. Myrtle Avenue This matter was approved by order of the Consent Calendar. Notice has been received for an Alcoholic Beverage Commission application for a person-to-person transfer of an off-sale beer and wine license for El Matador Market at 1222 S. Myrtle Avenue. The Police Department conducted a background check of the applicants and found no reason to recommend against the application. G. REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES 1. Councilmember McCarville: (a) Shopping Center Vacancies: She expressed concerns over vacancies at both Vons Pavilion and Huntington Oaks Shopping Centers. City Manager Gould responded as to the ways the property owners are attempting to re-tenant vacancies in the centers. 2. Councilmember Blakely: (a) Housing Element: She reported that SB1073 passed, allowing the Housing Element for cities to be renewed in two years rather than immediately as was first required by the State. There will be no need to take further action on the matter, which had originally been continued by the City Council to the May 21, 1996, City Council Meeting. 3. Councilmember Adams: (a) Memorial Day Dedication Ceremonies: He reminded all of the dedication ceremonies of the Rotary Club Memorial at Library Park on Memorial Day and thanked Staff for their hard work. 4. Mayor Pro Tem Wilcox: (a) Monrovia Days: She reported on the Royal Court and Monrovia Day Parade. (b) Meals on Wheels: She appealed to the community for volunteers as drivers for the Meals on Wheels program sponsored by the Monrovia Volunteer Center. 5. Mayor Bartlett (a) Charitable Donation to City: He announced that he had won $500.00 at the Southern California Association of Governments (SCAG) General Assembly and presented the check to City Manager Gould for use by the City. (b) AB1755: He reported that AB1755 would insure that Municipal operators, including Foothill Transit, will receive their pro rata funding on the same basis as previously received. The legislation will memorialize and codify the formula to be used. (c) AB2495: He reported that he has given his support to AB2495, legislation by Assemblyman Margett reconfiguring the Metropolitan Transit Authority Board of Directors by adding one more member to the Board-- a fifth city representative to be selected at-large to make sure that cities are properly represented on the Board. He stated that Supervisor Michael Antonovich had assisted Mr. Margett with the language in the bill. He thanked both the Assemblyman and the Supervisor for their concern that cities are fairly represented. H. REPORTS OF COMMISSIONS, BOARDS AND COMMITTEES: None I. ADMINISTRATIVE REPORTS 1. 1996-97 Citywide Lighting and Landscape Maintenance District; Initiate Proceedings for Annual Levy of Assessments and Ordering Preparation of Engineerâs Report, Resolution No. 96-20; Approval of Engineerâs Report for Fiscal Year 1996-97, Resolution No. 96-21; Declaration of Intention to Levy Assessment for Fiscal Year 1996-97 and Set for Public Meeting on June 4, 1996 and Public Hearing on July 16, 1996, Resolution No. 96-22 Public Works Director Robert Bammes reviewed the Staff Report. Each year the City must follow certain procedures for the levying and collection of assessments under the Citywide Lighting and Landscape Maintenance District. The process begins with an annual review of budgetary needs for each zone within the district. The procedure begins with the initiation of the proceedings and the order of preparation of the Engineerâs Report, review and approval of the Engineerâs Report, public notification of intention to levy and collect the assessment and appointing a time and a place for a Public Meeting and a Public Hearing, and conducting the Public Hearing to confirm the levy and collection of the assessment. The Citywide Lighting and Landscape Maintenance District provides funding for: maintenance of public street lighting and traffic signals; maintenance of street trees; park maintenance at three City regional parks (Canyon Park, Library Park and Recreation Park); maintenance of landscaping of street median and parkway areas (East Duarte Road, Myrtle Avenue, Huntington Drive, Cypress Avenue, and Maple Avenue); and maintenance of landscaping of parkway areas for the Gold Hills development. The total assessment for this District reached a high in 1993-94 at $1.121 million. In 1994-95, the assessment declined to $1.078 million, a decrease of 3.8%. The total assessment recommended for 1995-96 is $1.171 million, an increase of 4.2% over 1995-96. The primary change for this year is that the Street, Lighting and Traffic Signals Zone has been using up its reserves over the last few years, thereby keeping its rates artificially low. This year the rate must rise in order to maintain an adequate reserve. However, the Street Trees and Parks Zone will permit a 5.5% reduction in the assessment rate and the Medians and Parkways Zone will be maintained at the same level. The East Duarte Road Landscaping Zone has sufficient reserves to continue maintenance work for two years without an assessment this year. The Gold Hills assessment rate is proposed to remain the same as last year. The proposed increase in the annual assessment for a single-family dwelling unit is from $61.45 to $64.97 per year. This is a $3.52 annual increase or 5.7%. Staff recommended the City Council initiate the proceedings for the annual levy and collection of assessments, approve the Engineerâs Report, declare the intention to levy an assessment, and set the Public Meeting for June 4, 1996 and the Public Hearing for July 16, 1996. Mayor Bartlett requested that Staff investigate a split of the District, as Lighting may not fall under the Guardino decision. It was moved by Ms. Blakely, seconded by Mrs. Wilcox, to adopt Resolution Nos. 96-20, 96-21, 96-22, and set June 4, 1996 for a Public Meeting and July 16, 1996 for a Public Hearing. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 2. 1994-95 Sewer Main Replacement Program; Beecher Construction Co.; Change Order Nos. 1, 2 and 3, in amounts of $3,200, -0-, $1,432.65 Respectively; Acceptance of Work; Notice of Completion; Final Progress Payment, $1,066.83; Final Project Cost, $87,197.25 Public Works Director Robert Bammes reviewed the Staff Report. On January 2, 1996, the City Council awarded the Sewer Main Replacement project to the firm of Beecher Construction Company in the amount of $84,725.00 based on specified quantities of work. The contractor completed the work on April 3, 1996, within the specified contract period. During the process of the work, the contractor was requested to install two additional manholes on the contract bid item price of $1,600.00 each, for a total cost of $3,200.00 under Change Order No. 1. Change Order No. 2 includes other authorized changes in the work performed by the contractor, including an additional two feet of sewer line and the deletion of a manhole for a savings of $1,700.00. A series of small changes constitute Change Order No. 3 for a net increase of $1,432.65. The net additional changes in work total $3,052.65, a 3.5% increase in the contract price cost of $87,777.65. The City has covered several manhole excavations that were left open at a cost of $222.55. This amount has been deducted from the contract total. It was moved by Mrs. Wilcox, seconded by Ms. Blakely, to approve Change Order Nos. 1, 2, and 3 and the quantity work changes in the amount of $3,052.65, and approve the Final Progress Payment in the amount of $1,066.83 to Beecher Construction Company; accept the contractorâs work and direct the City Clerk to file a Notice of Completion with the County of Los Angeles Recorder; and authorize the Public Works Director to approve payment of the retention in the amount of $8,777.77 35 days after acceptance of the project. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 3. Legislative Bulletin Senior Management Analyst Scott Ochoa reviewed the Staff Report. Periodically, Staff provides the City Council with information on proposed legislation and requests authorization to contact Monroviaâs elected representatives in Sacramento and Washington for support. The bills are reviewed from the standpoint of how they may affect Monrovia. The Legislative Bulletin included eleven bills of interest to Monrovia and other California cities. Staff recommended support of AB2579, AB3025, AB2281, AB3252, SCA36, AB3229, AB3352, AB2379 and SB1690; and opposition of AB2725 and AB2024. As there were no objections, support will also be given to AB2495, legislation reconfiguring the Metropolitan Transit Authority Board of Directors by Assemblyman Margett (see Mayor Bartlettâs Report, G-5(c) above). After discussion, it was moved by Ms. Blakely, seconded by Mrs. Wilcox, to approve the Legislative Bulletin and send the appropriate letters of support and opposition. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 *4. County of Los Angeles Community Development Block Grant Program (CDBG); Participating City Cooperation Agreement Renewal, Federal Fiscal Years 1997-1999 This matter was approved by order of the Consent Calendar. The City of Monrovia receives Community Development Block Grant funds through the Los Angeles County Community Development Commission. The current three-year cooperation agreement between the City and the County of Los Angeles expires June 30, 1997. To continue to participate in the CDBG program, Monrovia needs to renew its participation agreement with the County by May 31, 1996. Staff recommended the execution of the cooperation agreement with the County of Los Angeles for participating in the Los Angeles Urban County CDBG Program. *5. Set for Public Hearing on June 4, 1996; Historic Landmark Designations; Mills Act Contracts; Resolution Nos. 96-23, 96-24, 96-25, 96-26, and 96-27 This matter was approved by order of the Consent Calendar. At its April 24, 1996, meeting, the Historic Preservation Commission unanimously recommended approval of Nomination Statements for Historic Landmark Designations and Mills Act Contracts for five homes to the City Council. All have been voluntarily submitted by the property owners. Staff recommended the Council set June 4, 1996, as the hearing date to review and give final approval of the Nomination Statements for the five Historic landmark designations and Mills Act Contracts. *6. Set for Public Hearing on June 4, 1996; Consideration of Increases of Fees and Charges; Ordinance No. 96-08, Resolution No. 96-19 This matter was approved by order of the Consent Calendar. Staff recommended setting June 4, 1996, for a Public Hearing to consider the proposed fees and charges resulting from the Business Cost Study. J. RESOLUTIONS AND ORDINANCES 1. Amendment of Monrovia Municipal Code Title 10 (Vehicles and Traffic) Section 10.16.100 Relating to Adding Tow-Away Procedures for Downtown/Old Town Myrtle Avenue Business District Friday Night Family Festival; Adoption of Urgency Ordinance No. 96-07U; Introduction and First Reading, Ordinance No. 96-07 Public Works Director Robert Bammes reviewed the Staff Report: The Downtown/Old Town Merchants Association has requested that tow-away provisions be adopted by the City to enforce parking restrictions in effect for the Friday Night Family Festival. At its March 21, 1996, meeting, the Traffic Safety Committee approved recommending to the Council that the Municipal Code be amended. The Code currently does not specifically authorize the removal or tow-away of vehicles in the Downtown/Old Town Business District. The adoption of Ordinance No. 96-07 would add the Downtown/Old Town Business District area in conjunction with the Family Festival to the areas where vehicle removal/tow-away procedures can be utilized. Following the adoption of the ordinance, tow-away signs would be added to the existing Family Festival Parking Restriction signs. Mr. Bammes requested that the Ordinance be adopted as an Urgency Ordinance, to take effect immediately. City Attorney Bagneris explained the procedure for adopting an Urgency Ordinance. Mayor Bartlett requested that the signs be removed during the time the Family Festival is dark. Mr. Bammes noted that the Family Festival signs currently in place need to be replaced and suggested that the tow-away information could be incorporated into the new signs. In answer to Mrs. Wilcoxâs question, Kurt Anderson, 624 S. Myrtle Avenue, Monrovia Old Town Merchants Association, responded that it has been past practice for the Festival personnel to go into stores to look for car owners who have left their cars past the 4:00 P.M. parking restriction and remind them to move their cars. He further stated that a car would not be towed away until 6:00 P.M. City Attorney Bagneris stated that technically the car could be towed at 4:00 P.M., as the Ordinance states. It was moved by Ms. Blakely, seconded by Mrs. McCarville, to introduce and read by title only Urgency Ordinance No. 96-07U. As there were no objections, City Attorney Bagneris read as follows: AN ORDINANCE OF THE CITY OF MONROVIA, CALIFORNIA, AMENDING SECTION 10.16.100 OF THE CITY OF MONROVIA MUNICIPAL CODE TO ADD TOW-AWAY PROCEDURES FOR DOWNTOWN/OLD TOWN MYRTLE AVENUE BUSINESS DISTRICT FRIDAY NIGHT FAMILY FESTIVAL AND DECLARING THE URGENCY THEREOF. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 It was moved by Ms. Blakely, seconded by Mr. Adams, to introduce and read by title only Ordinance No. 96-07. As there were no objections, City Attorney Bagneris read as follows: AN ORDINANCE OF THE CITY OF MONROVIA, CALIFORNIA, AMENDING SECTION 10.16.100 OF THE CITY OF MONROVIA MUNICIPAL CODE TO ADD TOW-AWAY PROCEDURES FOR DOWNTOWN/OLD TOWN MYRTLE AVENUE BUSINESS DISTRICT FRIDAY NIGHT FAMILY FESTIVAL. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 *K. PAYROLL & VOUCHERS: Payroll No. 10 in the net amount of $264,839.72, and Voucher Numbers 53715 through 53979 nonsequentially in the amount of $1,083,099.64 were approved by order of the Consent Calendar. L. SCHEDULED MEETINGS A Study Session of the Monrovia City Council to discuss Fiscal Year 1996-97 Business Cost Study, and Review the City and Agency Budget Issues is scheduled for Tuesday, May 28, 1996, 7:30 P.M. Council Chambers (since changed to the Police Department Community Room as posted), 415 South Ivy Avenue, Monrovia, California. The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, June 4, 1996, 7:30 P.M., Council Chambers, 415 South Ivy Avenue, Monrovia, California, and will include Introduction and First Reading of the Business Cost Study recommendations, Ordinance No. 96-08. A Study Session of the Monrovia City Council to review Performance Indicators and Department Goals of Fiscal Years 1995-97, is scheduled for Tuesday, June 11, 1996, 7:30 P.M., Council Chambers, 415 S. Ivy Avenue, Monrovia, California. M. CLOSED SESSION: At 9:40 P.M., Mayor Bartlett announced that the City Council would recess to a Closed Session to discuss Pending Litigation, NEWCO Waste Systems, Inc., Government Code (54956.9(a), and Pending Litigation, People vs. Robert Christensen, Government Code (54956.9(a). He also announced that the City Council would adjourn from Closed Session and would not convene back in Council Chambers. N. ADJOURNMENT: Closed Session convened at 9:40 P.M. and adjourned at 10:40 P.M. All City Councilmembers were in attendance. APPROVED: ______________________________ Robert T. Bartlett, Mayor ATTEST: ____________________________ Linda B. Proctor, CMC, City Clerk MONROVIA CITY COUNCIL MEETING MINUTES OF MAY 21, 1996