MINUTES OF THE JOINT SPECIAL/REGULAR MEETING OF THE MONROVIA CITY COUNCIL HELD TUESDAY, JULY 16, 1996, 7:30 P.M. CONVENE: The Joint Special/Regular Meeting of the Monrovia City Council of Tuesday, July 16, 1996, was convened at 7:36 P.M. in the Council Chambers by Mayor Robert T. Bartlett. INVOCATION: The Invocation was led by City Clerk Linda B. Proctor. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Pro Tem Mary Wilcox. ROLL CALL: In attendance were Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox, and Mayor Bartlett. PROCLAMATIONS: None PRESENTATIONS 1. Appointment of City Manager: Mayor Bartlett announced that Donald R. Hopper would be appointed City Manager. After a review of Mr. Hopper's extensive experience with the City of Monrovia by Mayor Bartlett, it was moved by Mr. Adams, seconded by Ms. Blakely, to appoint Donald R. Hopper City Manager of the City of Monrovia. Voice Vote: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 2. Swearing-in of Newly Appointed City Manager: City Clerk Linda Proctor administered the Oath of Office to newly appointed City Manager Donald R. Hopper. City Manager Hopper stated he looked forward to working in his new capacity as City Manager; that he had enjoyed working for the City for the past thirty years with an outstanding Staff, and that he looked forward to the future with further accomplishments working with the City's excellent Staff members. Mayor Bartlett introduced Mr. Hopper's family in the audience-- "First Lady" (wife) Dani Jo, daughter Kristen, and sons Chad and Justin. STUDENT GOVERNMENT REPRESENTATIVE REPORT: None A. CONSENT CALENDAR: It was moved by Mrs. McCarville, seconded by Mr. Adams, to approve Consent Calendar Agenda Items *B, *F-1, *F-2, and *K. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 Mayor Bartlett asked that Staff assist Mr. Bascom (See *F-1 below) in filing a claim with the Department of Motor Vehicles regarding the impounding of his vehicle as it was the DMV who gave Monrovia Police Department incorrect information regarding Mr. Bascom's license. *B. MINUTES: The Minutes of the Regular Meeting of July 2, 1996, of the Monrovia City Council were approved by order of the Consent Calendar. C. ORAL COMMUNICATIONS: 1. Monrovia's Heritage, An Architectural Perspective: Larry Stone, 130 N. Myrtle Avenue, presented complimentary copies of the Monrovia Old Hose Preservation Group's publication. He stated it was a compilation of 106 homes from Volumes I and II, with twenty-three additional homes included, some of which were included as they had architectural historical value. The publication will be available for sale at the Chamber of Commerce for $24.95. D. PUBLIC MEETINGS/HEARINGS 1. Citywide Lighting and Landscape Maintenance District, Fiscal Year 1996-97; Resolution No. 96-49 Public Works Director Robert Bammes reviewed the Staff Report. On May 21, 1996, the City Council adopted a resolution initiating the proceedings for the annual levy of the various lighting and landscape maintenance districts in the City. This is an annual process that begins every year in the spring with an Engineer's Report to determine the appropriate level of the assessments and culminates in July with the City Council having held the appropriate hearings, considered public input and adopting resolutions setting the appropriate fees for the coming year. As part of the process, City Council held an information public meeting on June 4,1996 to consider all public input regarding the proposed rate of assessment for the 1996-97 Fiscal Year. No public comments were made. Since that time, the Director of Public Works, has reported that he has not received any additional public comments regarding the proposed 1996-97 assessments nor has the City Clerk. The Citywide Lighting and Landscape Maintenance District provides funding for the maintenance of public street lighting and traffic signals, street trees, park maintenance at three regional City parks (Canyon Park, Library Park and Recreation Park), maintenance of landscape medians and parkways, as well as maintenance of certain landscape parkways in the Gold Hills project that is billed directly to Gold Hills residents. The total assessment for the 1996-97 Lighting and Landscape District is $1,176,175. This represents a $46,800 or 4.2% increase over last year. This amounts to a $3.52 annual increase for the single-family homeowner. It's important to note that because of some one-time savings, last year's assessment actually decreased 3.8%. If the City Council had not recognized those one-time revenues, this year's increase would have been less than 1/2 of 1%. Staff recommended that the City Council open the Public Hearing and receive any testimony regarding the proposed assessment. If, after the Public Hearing, the City Council does not find the need to amend the assessment as calculated in the Engineer's Report, it would be appropriate for the City Council to adopt Resolution No. 96-49 confirming the Annual Lighting and Landscape Assessment District for Fiscal Year 1996-97. Public Hearing Opened and Closed: Mayor Bartlett opened and closed the Public Hearing as there was no one who wished to speak for or against the matter. It was moved by Mrs. Wilcox, seconded by Ms. Blakely, to adopt Resolution No. 96-49 confirming the Annual Lighting and Landscape Assessment District for Fiscal Year 1996-97. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 2. Abatement of Public Nuisance, Determination of Disposition; Confirmation of Report of Nuisance Abatement Costs; Authorization of Special Assessment; 258 North Canyon Boulevard, Resolution No. 96-06 Code Enforcement Officer Alice Campos reviewed the Staff Report. On June 20, 1995, the City Council adopted a resolution declaring the property at 258 North Canyon Boulevard a public nuisance and ordering that the property be abated by cleaning up all of the overgrown vegetation and accumulation of trash and garbage stored on the inside and all around the property. After hauling away nearly ten tons of trash and debris, it became apparent that not only had we just scratched the surface of the debris accumulations, but the structural condition of the property had significantly deteriorated, was substandard and was in a very hazardous condition. The cost of completing the cleanup was going to be significantly more than anticipated and would still result in a remaining hazardous condition, which would render the property unsafe to occupy. Because the original resolution only addressed clean up, any further consideration to abate the more deep seeded problem would have to be abated by significant repairs or demolition. This would necessitate an additional Public Hearing and determination of abatement by repair or demolition. The attached report goes into great depth in evaluating the structural integrity of the single-family residence. Our Building Official, Bob Costellano, has completed a report (attached as Exhibit D) and has determined that the property is more than 75% deteriorated and it is not economically feasible to complete all of the necessary repairs, therefore, should be demolished. These findings were supported by two independent evaluations of structural engineers and building designers both confirming the Building Official's findings. These reports are attached as Exhibits E1 and E2. As a result, on November 30, 1995 the property was posted "Unsafe to Occupy." In January 1996, the Los Angeles County Public Guardian's Office began working with our Building and Code Enforcement staff and ultimately awarded conservatorship of Mrs. Jones' real and personal property. They have reviewed all of the structural reports and have inspected the building and concur that the building is in a substandard and hazardous condition and should be demolished. On June 17, 1996, the Public Guardian's Office began a very thorough inventory of Mrs. Jones' personal property and effects and have now removed all of these belongings from the property. All remaining, trash, garbage and accumulation of debris on the inside of the property has now been disposed of. The Los Angeles County Public Guardian's Office plans to sell the property at public auction in August and continues to manage the proceeds for the benefit of, and on behalf of Mrs. Jones. They currently provide a residence for her, for which she is free to come and go at Casa Avilla in Pasadena. In order for the City to recover all of the cost to date incurred on the original abatement order, it would be appropriate for the Council to confirm the total cost of abatement to date, $28,782.36 (itemized account attached as Exhibit G), and direct the City Manager to record a lien on the property prior to the sale. This would allow the City to be reimbursed for their actual cost at the time of the sale of the property. A second action would be to approve the Building Official's findings that the building is in a substandard and hazardous condition and shall be abated by repair or demolition within 30 days. With the County's concurrence that the property should be demolished, and their intent to sell the property by auction, it is highly unlikely that the County will consider the substantial repairs necessary to bring this property up to code. Therefore, after the end of 30 days, if the County has decided not to either repair or demolish the property and abate the hazardous condition, the City would be authorized to proceed with the demolition and abate the remaining nuisance conditions. The estimated cost to remove any asbestos and demolish the building is approximately $15,000. Upon completion of the anticipated demolition, the City Council would have to hold still another Public Hearing to confirm the actual cost of the demolition and place still a second lien on the property to recover our costs. Staff recommended that the City Council adopt Resolution No. 96-06 confirming the itemized account of nuisance abatement costs to date and authorizing the abatement of the remaining conditions by demolition or repair. Public Hearing Opened and Closed: Mayor Bartlett opened and closed the Public Hearing as there was no one who wished to speak for or against the matter. Mayor Bartlett noted that Staff had done all it could do to help Mrs. Jones. However, the City must take action as it owes it to the surrounding neighbors to improve the status of the property. The problem has continued for a number of years. Mrs. Wilcox reported that she understood that Mrs. Jones was living in her car in the area. She asked that the County Conservator, who was invited to the Meeting but not in attendance, work with Mrs. Jones to ensure a safe environment for her. It was moved by Mrs. McCarville, seconded by Mr. Adams, to adopt Resolution No. 96-06 declaring the structure and property at 258 North Canyon Boulevard a public nuisance and ordering abatement by demolition or expeditious repair, and directing the City Manager's office to cause recordation of the liens outlined in the staff report with the Los Angeles County Recorder's Office. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 3. Transfer of Real Property; Parking Lot No. 3, Old Town Theater Project; Resolution No. 96-45 Redevelopment/Economic Project Manager Barry Foster reviewed the Staff Report. On July 2, 1996, the City Council set for Public Hearing the consideration of the sale of Parking Lot No. 3 from the City of Monrovia to the Monrovia Redevelopment Agency for purposes of conveying this property to Krikorian Premier Theaters, which would allow for the development of a 12-screen theater complex on this property. This property was originally developed as a parking lot in 1958 under the 1943 Parking Bond Act. It was one of five parking lots created and designated Parking District No. 1, and was a twenty-year bond issue shared equally by the City of Monrovia and the merchants/property owners on the east sides of the 300-500 blocks of Myrtle Avenue. These bonds were retired in 1978 and, pursuant to the 1943 Parking Bond Act, the title was then vested with the City of Monrovia with no further obligations to the bond holders or adjoining property owners. Parking Lot No. 3 is located directly behind Myrtle Avenue between East Lemon and East Lime Avenues and abuts the Fire and Police Department facilities. The lot is approximately 55,000 square feet and accommodates 139 parking spaces. As a part of the theater project, it is proposed that these 139 parking spaces be replaced with 165 parking spaces located in the 100 block of East Lime and 100 block of East Colorado (old Owl Garage property). The majority of the replacement parking would occur adjacent to the proposed theater project in the 100 block of East Lime. Staff has been working with the Old Town Merchants Association, property owners and Krikorian Theaters for over a year to find the most appropriate location in the Old Town area to support a multi-screen theater. This project has the overwhelming support of the merchants and property owners for location in Parking Lot No. 3. This appears to be not only centrally located in the Old Town District, but could most easily accommodate convenient replacement parking adjacent to the theater and within one block of the proposed project. The theater fulfills one of the major goals of the "Vision 2000 Plan--A Planning Strategy for Old Town Monrovia." This document was prepared jointly by the Chamber of Commerce and Old Town Merchants/property owners and has been approved by the City Council. In order for the project to proceed, the City as owner of Parking Lot No. 3 must convey title to the Redevelopment Agency, which would in turn be able to fulfill the proposed agreement to convey the property to Krikorian Theaters for the development of a 12-screen theater complex in Old Town. Consideration for transfer of this property must be made at the full fair market value. An appraisal is currently being prepared to determine that value. A note will be prepared between the City and the Agency to reflect that consideration. If the project agreement is ultimately not consummated and replacement parking is not constructed, the parking lot would revert back to the City and the note extinguished. Staff recommended approval of the transfer of this property from the City to the Redevelopment Agency in anticipation of development of a 12-screen theater complex with Krikorian Premiere Theaters in the Old Town District. Public Hearing Opened: Mayor Bartlett opened the Public Hearing. He noted that the Public Hearing for this matter was to consider the sale of the City-owned Parking Lot No. 3 from the City to the Redevelopment Agency. He further stated that while it was appropriate at this time to discuss the sale of the property to the Redevelopment Agency for the intended use as a Theater to benefit the public, the specifics of the proposed theater project needed to be discussed with City Staff and/or at the tentatively scheduled Public Hearing on the matter at the August 20, 1996 City Council Meeting. The Council will at that time consider the project as part of the Disposition and Development Agreement, and hold a Public Hearing to consider the General Plan Amendment and Zone change for the property. Those speaking in favor: Pam Fitzpatrick, Merchant, 505 S. Myrtle Avenue Dick Singer, Chamber of Commerce Executive Director, 620 S. Myrtle Avenue Curt Anderson, Board of Directors, Old Town Merchants Association, 624 S. Myrtle Avenue Those speaking against: None Public Hearing Closed: Mayor Bartlett closed the Public Hearing as there was no one else who wished to speak for or against the matter. It was moved by Mrs. Wilcox, seconded by Ms. Blakely, to adopt Resolution No. 96-45 recommending approval of the sale of Parking Lot No. 3 to the Monrovia Redevelopment Agency. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 MAYOR BARTLETT CALLED A SHORT RECESS FROM 8:15 P.M. TO 8:30 P.M. CONVENE MONROVIA REDEVELOPMENT AGENCY MEETING: The Regular Meeting of July 16, 1996, of the Monrovia Redevelopment Agency Board of Directors was convened by Chairman Robert T. Bartlett at 8:30 P.M. without adjourning the City Council Meeting. ROLL CALL: In attendance were Boardmembers Adams, Blakely, McCarville, Vice-Chairman Wilcox, and Chairman Bartlett. A. CONSENT CALENDAR: It was moved by Mr. Adams, seconded by Mrs. McCarville, to approve the Consent Calendar consisting of Agenda Item *B. Roll Call: Ayes: Boardmembers Adams, Blakely, McCarville, Vice-Chairman Wilcox, and Chairman Bartlett Motion carried: 5-0 *B. MINUTES: The Minutes of the Regular Meeting of July 2, 1996, of the Monrovia Redevelopment Agency were approved by order of the Consent Calendar. ADJOURN MONROVIA REDEVELOPMENT AGENCY MEETING: The Monrovia Redevelopment Agency Board Meeting was adjourned at 8:30 P.M. and the City Council Meeting continued. E. BIDS: None F. COMMUNICATIONS AND PETITIONS *1. Denial of Claim; Channing Bascom vs. City of Monrovia, Claim of $648.75 in Damages for Improper Impounding of Vehicle This matter was approved by order of the Consent Calendar (see Mayor Bartlett's remarks following the adoption of the Consent Calendar above). On May 2, 1996, Mr. Channing Bascom was stopped for a speeding violation in Monrovia. After running a records check, it indicated that Mr. Bascom's driver's license was suspended or revoked and as a result his vehicle was impounded. The following day, Mr. Bascom provided information from the Department of Motor Vehicles (DMV) that indicated that his license was valid. Apparently, this was a mistake in the computer made by DMV. Our officers relied on the computer information available and acted accordingly. Mr. Bascom's vehicle was immediately released and he was directed to pursue any further concerns or reimbursement for vehicle storage to the DMV. Staff recommended the City Council deny the claim in the amount of $648.75. *2. Denial of Claim; Robert Burkle vs. City of Monrovia, Claim $1,751.18 for Damages to Vehicle by Tree Branch This matter was approved by order of the Consent Calendar. Mr. Robert Burkle asserted that on June 14, 1996, a tree branch fell on his car, which was parked at the curb near his home. He claims that the branch damaged the hood, fenders and windshield wipers and was the result of inadequate pruning of the street tree by the City. City Staff verified that the branch fell from a tree in the City parkway. The tree is on a four-year trimming cycle and was last trimmed May 10, 1995, approximately one year ago. The tree showed no evidence of disease or decay. Because the City had no active or constructive knowledge of any problems related to this tree, Staff recommended denial of the claim in the amount of $1,751.18. G. REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES 1. Mayor Pro Tem Wilcox: (a) Shopping Cart Meeting Scheduled: She reported that a meeting had been scheduled for July 30, 1996, 3:00 P.M., at City Hall, to discuss with those businesses providing shopping carts at their place of business and Staff the problem of the proliferation of the carts on the streets and in the alleys. She asked that those people using the carts to take groceries away from the stores return the carts to the proper stores. She asked the viewing audience to call her at home if they had any suggestions. Mayor Bartlett suggested that the carts be color coded to identify the store from which it came. He also suggested contacting the Courts to see if the students needing to serve community service hours for truancy could be assigned as a "Cart Patrol." 2. Councilmember Adams: (a) "Mr. Postman, Check on Me": He reported that the Star News carried an article on Monrovia Fire Department's newest program "Mr. Postman, Check on Me" for senior citizens. Stickers are placed on the participating seniors' mail boxes. If the mail is not picked up for three days straight, the postman will notify the Fire Department. Battalion Fire Chief San DiGiovanna, Program Coordinator, reported that Yost Printers had donated all of the stickers for the program. Mr. Adams requested that Yost Printers be recognized at the next City Council Meeting for its generous donations to the Fire Department for this and other programs. 3. Councilmember Blakely: (a) National League of Cities: She reported that as a member of the NLC Board of Directors, she attended the Summer meeting in Columbus, Ohio, this past weekend. She is Chair of the Policy and Legislation Committee. There were several items on the Agenda, including the Community/Economic Development Policy which concerned the League about how many Section 8 homes could be lost. She found errors regarding units in Monrovia in the report she received from HUD. The report listed only 429 units in three housing projects. Further discrepancies in the report for California may raise the number of units from 88,980 as HUD reported to a greater number, having a much greater affect in California. The low-income tax credit will sunset in 1997. While the incentives are not revenue neutral, in the long term it can help local communities in the region. The Public Safety Committee was concerned with the sale of spectrum bands as talked about earlier this year as gasoline prices rose. The League member from Columbus, Georgia brought to the attention of the League that if everyone wanted to sell bands from the spectrum, there would be very little left for cities to use for 911 emergencies. Los Angeles has bought approximately $600 million worth of equipment to have police and fire on the same frequency. Should the sale go forth Los Angeles would be critically hurt, and cities the size of Monrovia using that frequency would find leasing costs beyond their means. She requested that a resolution urging the President and Congress to take no further action on the matter until current and future public safety spectrum needs are fully considered and protected be prepared and presented at the next City Council Meeting. The Transportation and Communications Committee, which the Mayor is a member, discussed hazardous materials and transportation, wanting to make sure that when Congress balances the budget, everything is on the table and that the Trust comes off the budget and not used to balance the budget. Debate '96 hopes that cities will participate in one of the three debates. When the spin doctors are turned off, citizens can debate the issues. 4. Councilmember McCarville: (a) Library Renovation Plan: She reported that she was very pleased with the Library plan presented at the Study Session with the Library Board prior to the City Council Meeting. She was pleased that the community would have the opportunity to watch the Study Session taped by KGEM. 5. Mayor Bartlett (a) Southern California Association of Governments' California First Summit; Resolution 96-50 (see Joint Special/Regular City Council amended Agenda): He reported on the need to endorse the Southern California Association of Governments' Summit on August 19, 1996, held to foster unity of the Southern California delegation on issues affecting Southern California. All cities in the SCAG region are asked to adopt a resolution to have all legislators attend. SCAG members have been meeting with editorial departments throughout the region, and the South Bay newspaper "Breeze" published an editorial stating that all Legislators should come to the Summit and drop all their party I.D. information and look to work together for the benefit of California. When the Congressional Delegation was not together, it lost the Earthquake Center to Buffalo, New York, and the Super Collider to Texas. California has the largest delegation of any state in the Union, but allows other states who are focused to prevail as the delegation has not been together in fighting for California. He stated that we are tired of California being a "donor" State. The delegation must make decisions based on what is best for California. In the case of the Alameda Corridor, it will bring 100 east bound trains which will stop north-south traffic in the San Gabriel Valley. There are 80 grade crossings that have to be graded separated. While we push the corridor, we must take care of San Gabriel Valley. We want no more base closures. California has taken the biggest hits because our delegation was not together and didn't fight as a unified group. In transportation, the Intermobile Service Efficiency Act means much to Monrovia. And, whether we are for NAFTA or not, it is now the law and we must take advantage of the law an do what is best for California. It was moved by Mayor Bartlett, seconded by Ms. Blakely, to adopt Resolution No. 96-50. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 (b) Debate '96: He encouraged Council to take part in Debate '96 which he has been a part of, and look for a site for citizens to come in and interactively receive questions. The tool kit is now here and he hopes the Community Center or some other location will set up to have a true democracy process in watching the debate and have the concerns of the citizens as part of the discussion afterward. (c) Section 8 Housing: He reported that he and Mrs. Wilcox met with the Lemosko Apartment dwellers on Alta Vista Avenue. They are very concerned about the changes of Section 8 housing in that after 20 years owners can buy out, take ownership, and raise the rents. Many who need housing will be left out. He will discuss the matter with Secretary Cisneros and let him know the actual effects of this. Seniors and families are at risk for the subsidized housing. Seniors cannot afford high rents at market prices and need to be taken care. Other units in Monrovia are Primrose Villa, Olive Villa, Wilson Hotel, Fano Gardens and Monterey. City Manager Hopper will prepare a list for the Mayor regarding the financing of the units, where they are located, and when they were built. H. REPORTS OF COMMISSIONS, BOARDS AND COMMITTEES 1. Proposition A Funding Grant Applications, Los Angeles County Regional Park and Open Space District; Youth Hard Court Facility Lighting Project, Recreation Park; Pedestrian Trail from Sawpit Wash to Canyon Park; Renovation of Community Center Senior Game Room; and Installation of Sound Proof Partitions, Kay Dalton Room, Community Center; Resolution Nos. 96-41, 96-42, 96-43, 96-44 Respectively In 1992, Los Angeles County voters approved Proposition A, Safe Neighborhood Parks, Gang Prevention, Tree Planting, Senior and Youth Recreation, Beach and Wildlife Protection Act. This proposition provided more than $800 million to support these activities, $32 million of which has been designated to be awarded on a competitive grant basis for cities and special districts. The Community Services Commission has recommended approval of a Staff request to apply for grant funding of four special projects as follows: Renovation of the Senior game room--$50,000.00 Soundproof partitions for the Kay Dalton Room--$52,000.00 Expansion of trails to connect Sawpit Wash and Canyon Park--$50,000.00 Outdoor lighting for new all-purpose court in Recreation Park--$38,000.00 If approved, these grants would provide much needed one-time capital improvement funds for these special projects. It would not require any additional or matching funds from the City. Staff recommended that the City Council adopt the attached four resolutions and authorize Staff to make the necessary grant applications to Los Angeles County Parks and Recreation in accordance with the Safe Neighborhood Parks Proposition of 1992. It was moved by Ms. Blakely, seconded by Mrs. Wilcox, to adopt Resolution Nos. 96-41, 96-42, 96-43, and 96-44 for At Risk Youth and Recreation Facilities, Senior Center an Recreation Facilities and Trails Acquisition and Development through the Los Angles County Regional Park and Open Space District in accordance with the Safe Neighborhood Parks Proposition of 1992. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 I. ADMINISTRATIVE REPORTS 1. Designation of Monrovia as a Clean City; Execution of Memorandum of Understanding, Southern California Association of Governments (SCAG) Facilities Division Manager Dennis Shiflett reviewed the Staff Report. The Southern California Association of Governments (SCAG) has been designated as a Clean Cities Region by the U.S. Department of Energy. The Clean Cities program is a voluntary federal program designed to accelerate and expand the use of alternative fuel vehicles and provide assistance to those cities who voluntarily participate in this non-binding program to convert their fleet vehicles to alternative fuel to provide cleaner air to the Metropolitan Basin. As a Clean City, Monrovia will receive assistance, through SCAG, in applying for State and federal grant programs to convert our fleet to alternative fuels, have greater purchasing capacity by cooperating with other agencies, be provided with public information programming on the advantages of alternative fuels, and fueling stations. The designation of Monrovia as a Clean City will help with the long-term conversion of the City's vehicles to cleaner burning, alternative fuels. It will also help with securing grants for these vehicles and securing fueling stations in cooperation with other public and private sector agencies. The Clean City Program is voluntary and the Memorandum of Understanding is non-binding. Therefore, the City stands to benefit significantly from participation in this program. Staff recommended approval of the Memorandum of Understanding and designation of Monrovia as a Clean City. It was moved by Ms. Blakely, seconded by Mrs. Wilcox, to approve the Memorandum of Understanding designating Monrovia as a Clean City. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 2. Memorandum of Understanding; Amend Personnel Rules and Regulations to Provide for Compensation and Supplemental Benefits for the Fiscal Year 1996-1999 for Management Employees, Appendix "C"; Elected and Appointed Employees, Appendix "D"; and Mid-Management Employees, Appendix "H"; Resolution Nos. 96-46, 96-47, 96-48 Respectively City Manager Hopper reviewed the Staff Report. Having previously reached agreement and adopted resolutions setting the compensation and benefit packages for Police, Fire and General employees, the last remaining group to establish compensation and benefit packages for Fiscal Year 1996-97 is the Management, Mid-Management and Elected and Appointed Officials. It has been the City's practice for the past 25+ years to endeavor to pay its employees at a competitive rate of what approximately 13 neighboring cities in the San Gabriel Valley pay their employees in order to recruit and retain quality personnel. The proposed adjustment provide salary and benefit increases which are in parity with the average total compensation of the survey cities, as well as establishing policy for appropriate internal alignments for future fiscal years. In addition, because of the appointment of Mr. Hopper from Assistant City Manager, Community Development/Community Services to City Manager, additional organizational changes were recommended in Community Development, Community Services and the Department Managers to reflect additional promotions, title changes and added responsibilities for Department Managers. All Department Managers will also hold the title of Deputy City Manager. Mr. Hopper reviewed the personnel and title changes. The proposed salary adjustments provide for a 1% increase for Fiscal Year 1996-97 for the majority of employees. Employees affected by the classification changes and additional responsibilities added would receive 4-5% increases in salary or additional growth in salary ranges. In addition, the compensation for several classifications were found to be significantly below parity based upon survey comparisons and are recommended to receive increases commensurate with the survey findings. Benefit changes are also recommended by amending the City's contract with PERS to provide the 4th Level 1959 Survivor Benefit with a remarriage option for the surviving spouse. This is a similar benefit that was provided for all other City employees. The City Council could have raised its salary from $300.00 to $400.00. However, the City Council's Health Care and Expense Allowance will also be increased by $50.00 per month instead. Mrs. McCarville stated that she will donate the $50.00 increase monthly to the Volunteer Center, and asked that the $6.00 per year charge to seniors using the Community Center be removed. Mr. Adams and Mayor Bartlett congratulated all Staff members on Council's behalf. The recommended increases have been built in to the City's budget for 1996-97, which reflects a savings of approximately $96,000.00 per year by the reorganization as proposed. Staff recommended the City Council adopt Resolution Nos. 96-46, 96-47 and 96-48 approving the reorganization and salary and benefit packages for the Management, Elected and Appointed Officials and Mid-Management. It was moved by Ms. Blakely, seconded by Mrs. Wilcox, to adopt Resolutions No. 96-46, 96-47 and 96-48 approving benefit adjustments for Management, Elected and Appointed Officials and Mid-Management Employees. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 3. Pulled J. RESOLUTIONS AND ORDINANCES 1. Amendment of Title 15 (Building and Construction) of the Monrovia Municipal Code Renaming the Hazardous Fire Area; Second Reading and Adoption, Ordinance No. 96-10 This was the second reading and formal adoption of an ordinance renaming the Hazardous Fire Area. It was moved by Ms. Blakely, seconded by Mr. Adams, to read by title only Ordinance No. 96-10. As there were no objections, City Attorney Bagneris read as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MONROVIA, CALIFORNIA, AMENDING TITLE 15 (BUILDING AND CONSTRUCTION) OF THE MONROVIA MUNICIPAL CODE RENAMING THE HAZARDOUS FIRE AREA. It was moved by Ms. Blakely, seconded by Mrs. Wilcox, to adopt Ordinance No. 96-10 Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 2. Amendment of Title 17 (Zoning) of the Monrovia Municipal Code Relating to Businesses Selling or Serving Alcoholic Beverages; Second Reading and Adoption, Ordinance No. 96-04 This was the second reading and formal adoption of an ordinance strengthening the permitting regulations pertaining to businesses selling or serving alcoholic beverages. It was moved by Mrs. Wilcox, seconded by Ms. Blakely, to read by title only Ordinance No. 96-04. As there no objections, City Attorney Bagneris read as follows: AN ORDINANCE OF THE CITY OF MONROVIA, CALIFORNIA AMENDING TITLE 17 (ZONING) OF THE MONROVIA MUNICIPAL CODE PERTAINING TO THE REGULATION OF BUSINESSES SELLING ALCOHOLIC BEVERAGES. It was moved by Mrs. Wilcox, seconded by Ms. Blakely, to adopt Ordinance No. 96-04. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 3. Amendment of Title 17 (Zoning) of the Monrovia Municipal Code Relating to the Definition and Regulations for "Entertainment Facilities" Including but not Limited to Dancing and Live Entertainment; Second Reading and Adoption, Ordinance No. 96-09 This was the second reading and formal adoption of an ordinance that clarifies the Business Enterprise Zone exception as it exists and standardizes businesses into either permanent or temporary entertainment uses. The approval process will allow for adequate review and the application of conditions by the City. It was moved by Ms. Blakely, seconded by Mr. Adams, to read by title only Ordinance No. 96-09. As there no objections, City Attorney Bagneris read as follows: AN ORDINANCE OF THE CITY OF MONROVIA, CALIFORNIA AMENDING TITLE 17 (ZONING) OF THE MONROVIA MUNICIPAL CODE PERTAINING TO THE REGULATION OF ENTERTAINMENT FACILITIES. It was moved by Ms. Blakely, seconded by Mr. Adams, to adopt Ordinance No. 96-09. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 4. Amendment of Title 17 (Zoning) of the Monrovia Municipal Code Relating to Building Setbacks, Including but not Limited to Building Bulk, Setbacks from Toe and Top of Slope on Hillside Properties; Second Reading and Adoption, Ordinance No. 96-06 This was the second reading and formal adoption of an ordinance designed to address building setback regulations for residential hillside properties. It was moved by Ms. Blakely, seconded by Mrs. Wilcox, to read by title only Ordinance No. 96-06. As there no objections, City Attorney Bagneris read as follows: AN ORDINANCE OF THE CITY OF MONROVIA, CALIFORNIA AMENDING TITLE 17 (ZONING) OF THE MONROVIA MUNICIPAL CODE PERTAINING TO AMENDMENT OF DEVELOPMENT STANDARDS IN THE RESIDENTIAL FOOTHILL ZONE AND DELETION OF A HILLSIDE STANDARD IN THE RESIDENTIAL ESTATE, RESIDENTIAL LOW DENSITY ZONE, AND THE MULTIPLE FAMILY ZONES. It was moved by Ms. Blakely, seconded by Mr. Adams, to adopt Ordinance No. 96-06 Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 *K. PAYROLL & VOUCHERS: Payroll No. 14 in the net amount of $295,055.03 was approved by order of the Consent Calendar. Vouchers were not submitted due to machinery failure. L. SCHEDULED MEETINGS The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, August 6, 1996, 7:30 P. M., Council Chambers, 415 South Ivy Avenue, Monrovia, California. M. CLOSED SESSION: The scheduled Closed Session to discuss Pending Litigation, NEWCO Waste Systems, Inc., Government Code '54956.9(a). was cancelled as there was no change in the situation and therefore not necessary to discuss the matter. N. ADJOURNMENT: It was moved by Ms. Blakely, seconded by Mrs. McCarville, to adjourn. The Meeting adjourned at 9:17 P. M. APPROVED: _________________________________ Robert T. Bartlett, Mayor ATTEST: ____________________________ Linda B. Proctor, CMC, City Clerk MONROVIA CITY COUNCIL MEETING MINUTES OF JULY 16, 1996