MINUTES OF THE REGULAR MEETING OF THE MONROVIA CITY COUNCIL HELD TUESDAY, OCTOBER 1, 1996, 7:30 P.M. Following the training of the City Councilmembers (with the exception of Ms. Blakely) in the Standardized Emergency Management System (S.E.M.S.) at 6:00 P.M. in the Police Department Community Room, 140 E. Lime Avenue, the Regular Meeting of the Monrovia City Council of Tuesday, October 1, 1996, was convened at 7:32 P.M. in the Council Chambers by Mayor Robert T. Bartlett. INVOCATION: The Invocation was led by Pastor Steve Summerell, Vineyard Christian Fellowship Church. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Councilmember Lara L. Blakely. ROLL CALL: In attendance were Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox, and Mayor Bartlett. PROCLAMATIONS: 1. Proclaiming October 6-12, 1996, as ìFire Prevention Week--Letís Hear it for FIRE SAFETY: Test Your Detectors!î: Chief Ernie Mitchell accepted the Proclamation on behalf of the Fire Department and thanked the city Council. He reviewed the upcoming weekís events in celebrating ìFire Prevention Week.î 2. Proclaiming October 7-11, 1996, as ìCalifornia Rideshare Weekî Community Development Manager Robert Kastenbaum accepted the Proclamation and thanked the City Council.. The City Staff continues to chip away at the old habits of one driver per car, and ridesharing is becoming more commonplace all the time. The City of Monrovia has continued to make great strides with its own Employee Rideshare program. PRESENTATIONS: None STUDENT GOVERNMENT REPRESENTATIVE REPORT: Student Liaison Christine Ivy reported on various activities at Monrovia High School. A. CONSENT CALENDAR: It was moved by Ms. Blakely, seconded by Mrs. McCarville, to approve Consent Calendar Agenda Items *B, *I-2, *I-3, *I-4 and *K. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 *B. MINUTES: The Minutes of the Regular Meeting of September 17, 1996, of the Monrovia City Council were approved by order of the Consent Calendar. C. ORAL COMMUNICATIONS: 1. Unveiling of 1997 Rose Parade Float, Myrtle and Pups: Lisa Magno, 120 S. Myrtle Avenue, Kathy Olds, 433 W. Foothill Boulevard, and Jerry Faulkner, 140 E. Lime Avenue, Monrovia Old Town Merchants Association Parade Committee members, unveiled the rendering of the Pasadena Tournament of Roses entry for the Association, ìThe More the Merrier.î Seats on the float may be purchased for $1.,000.00 each. There will be a drawing, costing $.10 a ticket, for one seat on the float. 2. Aga Khan Foundation USA: Jan Marugg, 416 N. Primrose Avenue, announced that she and Mayor Bartlett had been the guests of Aziz Amiri of the Aga Khan Foundation USA. The Foundation is sponsoring a Walk-a-Thon at the Rose Bowl October 7, 1996. She asked that anyone interested in helping children in Third World countries contact her. 3. Monrovia Old House Preservation Group (MOHPG): Janis Taylor, 253 N. Ivy Avenue, announced that the MOHPGís Restoration Grant period was now open. $5,000.00 has been allotted to fund 50% of the cost of restoration of pre 1930 homes for ten families, not to exceed $500.00. Applications may be obtained from Dan McConnell, City of Monrovia. D. PUBLIC MEETINGS/HEARINGS: None CONVENE MONROVIA REDEVELOPMENT AGENCY MEETING: The Regular Meeting of October 1, 1996, of the Monrovia Redevelopment Agency Board of Directors was convened by Chairman Robert T. Bartlett at 7:52 P.M. without adjourning the City Council Meeting. ROLL CALL: In attendance were Boardmembers Adams, Blakely, McCarville, Vice-Chairman Wilcox, and Chairman Bartlett. A. CONSENT CALENDAR: It was moved by Mrs. McCarville, seconded by Mrs. Wilcox, to approve the Consent Calendar consisting of Agenda Items *B, *MRA-3, and *MRA-4. Roll Call: Ayes: Boardmembers Adams, Blakely, McCarville, Vice-Chairman Wilcox, and Chairman Bartlett Motion carried: 5-0 *B. MINUTES: The Minutes of the Regular Meeting of September 17, 1996, of the Monrovia Redevelopment Agency were approved by order of the Consent Calendar. Councilmember Adams exited City Council Chambers at 7:53 P.M. due to a conflict of interest regarding the following matter. MRA-1 Public Hearing; 15-Unit Affordable Housing Project at West Walnut/South Fifth Avenues; Disposition and Development Agreement with Bowden Development, Inc. (33433 Report) Assistant Executive Director of Redevelopment Glenn Cox reviewed the Staff Report. Over the past five years, the Community Activist Policing Committee has concentrated their efforts in the 700, 800 and 900 blocks of West Walnut Avenue. While there have been some positive changes in the past two years, it has not been sufficient to attract any new development interest. In fact, one property owner allowed a parcel that was originally purchased for the purpose of building new units to deteriorate into a public nuisance condition rather than build new housing in a risky neighborhood. With the approval of the Five-Year Housing Plan, the City Council and Redevelopment Agency signaled its commitment to see this neighborhood improve, especially in the 900 block. In August, the City Council and Agency expanded their commitment by giving Staff direction to move forward on a 15-unit affordable housing project utilizing the entire corner of Walnut and Fifth Avenues. The Staff Report detailed the history of problems in this neighborhood, as well as the solutions to more evenly balance home ownership and rental units. This would be the first major housing development to follow the successful Regency Court Senior Citizen units and would send a strong and positive signal to the entire neighborhood. The Disposition and Development Agreement with Bowden Development, Inc., provides for the development of a 15-unit affordable housing development to be constructed in a planned unit development (PUD) style. These single-family-style detached units would be similar in design to the Maple Avenue/Canyon Boulevard development and the recently completed Magnolia and Lemon Avenues project. The units will be four-bedroom, two-story and approximately 1,600 square feet each. The development calls for the assembly of six separate parcels. Bowden will acquire the first two parcels at a cost of $250,000.00 and the Agency will acquire the remaining four parcels. The Agency will have the responsibility of relocation and will fund up to $50,000.00 to complete demolition. The Agency will convey the clear parcels to Bowden for $225,000.00. The combined acquisition price for all six parcels is $475,000.00. This has been confirmed to be the fair reuse value for this development in a report prepared by Keyser-Marston Associates, Inc. The total commitment by the Agency from the Housing Set-Aside Fund is $970,000.00. Although the total investment by the Agency could be significantly reduced by increasing the density to an attached condominium-style development, the lower density and detached single-family style is highly preferable and would have a stronger, more positive impact on this neighborhood. Staff also recommended that up to $75,000.00 and a combination of project savings, and our existing second mortgage program be made available to assist low-moderate-income buyers with this development. This program is currently in place and the two-year budget for second mortgage assistance is $240,000.00. As we have seen in the past with the Canyon Cottages, even with attractive development, low-moderate income and first-time home-buyers often need some additional assistance in completing these purchases. It also ensures long-term stability in order to achieve the most benefits from this program. Slides of other projects and the proposed site were shown. Tile roofs in the rendering of the project will be replaced with shingles. The 15-unit West Walnut housing project is a major step toward achieving the goals of the Five-Year Comprehensive Housing Program. The 20% Housing Set-Aside Fund is required to be used for the development of low-moderate income housing and must be committed or risk losing the money for more regional housing development. The total investment by Bowden Development, Inc., will be slightly over $2.1 million and will provide up to 75 temporary construction jobs during development of this project. Public Hearing Opened: Mayor Bartlett opened the Public Hearing. Those speaking for the project: 1. Richard Tipping, representative of Bowden Development, Inc. 2 Marsha Coronado, 859 W. Walnut Avenue 3. Sherlock Consuela, 853/847 W. Walnut Avenue Those speaking against the project: None Public Hearing Closed: Mayor Bartlett closed the Public Hearing as there was no one else who wished to speak for or against the matter. Ms. Blakely commented she was pleased with the rendering and the location, and the fact that set-aside funds were going to be used for affordable housing. Mrs. McCarville thanked Mr. Bowden, who was in the audience, for the Magnolia and Lemon Avenue project. Mayor Bartlett determined from Mr. Tipping that the cost for each unit would be $170,000.00 to $175,000.00, depending on the location of the unit. It was moved by Ms. Blakely, seconded by Mrs. McCarville, to approve Resolution No. 14-96 and authorize the Executive Director to execute the appropriate documents. Roll Call: Ayes: Boardmembers Adams, Blakely, McCarville, Vice-Chairman Wilcox, and Chairman Bartlett Absent: Boardmember Adams Motion carried: 4-0 MRA-2: Pulled *MRA-3 Set for Public Hearing on October 15, 1996; Downtown Theater Project; Disposition and Development Agreement, Krikorian Premiere Theatres This matter was approved by order of the Consent Calendar. Staff reached agreement with Krikorian Premier Theatres for the development of a 12-screen state-of-the-art cinema in the Old Town Business District. In order to consider sale of the land to Krikorian Theatres, Staff recommended that the Redevelopment Agency set for public hearing consideration of the Disposition and Development Agreement for October 15, 1996. *MRA-4 Termination of Reimbursement Agreement; 1984 Refunding Certificates of Participation, Monrovia Unified School District Administration Facility; Resolution No. 13-96 This matter was approved by order of the Consent Calendar. In 1982, the Monrovia Redevelopment Agency sold $1,475,000.00 in Certificates of Participation (COP) to finance the construction of the Monrovia Unified School District Administration Building. The issue was later refinanced when interest rates were reduced in 1984. The original structure of the bonds provided for a lease to the City and sublease to the School District. This provided security for the bondholders and committed the School District to pay 50% of the debt service in the form of a lease payment. In 1995, the City entered into a lease agreement with Municipal Leasing Associates and retired the 1984 COPís. With this new lease, the Agency was eliminated from the financing and replaced by a non-profit corporation. Although the Agency is no longer a party to the debt service payment, the reimbursement agreement was never eliminated when the new lease was structured. The proposed resolution formally eliminates the Agency from any further financial obligations to this project. A similar resolution will also have to be adopted by the City and is Administrative Report No. I-3 below. At 8:17 P.M., Councilmember Adams returned to City Council Chambers. ADJOURN MONROVIA REDEVELOPMENT AGENCY MEETING: The Monrovia Redevelopment Agency Board Meeting was adjourned at 8:17 P.M. and the City Council Meeting continued. E. BIDS 1. Award of Purchase Contract to Calite & Design in the Amount of $138,499.00 for the Myrtle Avenue Street Lighting Project Public Works Director Robert Bammes reviewed the Staff Report with the aid of overhead transparencies. The street lights in the Old Town District on Myrtle Avenue between Olive Avenue and Foothill Boulevard are 20 years old and are in need of replacement. The Public Works Department has experienced difficulty over the past few years in obtaining replacement parts for the 37 lights along Myrtle Avenue and eight smaller lights in the pedestrian walkways. This past year, Staff began working with the Old Town Merchants Association and Historic Preservation Commission to consider the appropriate style and design of the replacement lights. The alternatives were narrowed down to two choices. The sample lights (one, a two-globe acorn style, and the other, a five-glove Victorian style) were both installed on Myrtle Avenue on an experimental basis to give everyone an idea which light fixture produced the most desirable illumination and was the most attractive. The Merchants Association has overwhelmingly selected the five-globe light standard. The Historic Preservation Commission also supports the style of light and is recommending a design that is nearly identical to lights once used in Monrovia in the early part of this century. Mr. Bammes circulated a picture of the former light, noting that they were purchased in 1909 by the Board of Trade (now the Chamber of Commerce) at a cost of $1,000.00 for ten lights. Bids were solicited from five firms known to provide these types of lights. On September 12, 1996. bids were opened. The lowest, most responsible bid was offered by Calite & Design. This company was so impressed with the pictures provided by the Monrovia Historical Society showing the original light standard on Myrtle Avenue that it is going to cast new molds duplicating this light standard and offer it in its catalogue as the ìMonrovianî light fixture. The total cost for the 37 five-globe and eight single-globe street lights is $138,499.00. Multiple funding sources make up the budget for street light replacement including bulb replacement savings, filming permits, savings from various court deposits from the Redevelopment Agency, and capital improvement funds from the Street Light Maintenance District. It was moved by Mrs. Wilcox, seconded by Ms. Blakely, to authorize the purchase of seven 5-globe and eight single-globe street lights from Calite & Design, Santa Ana, California, at a cost not to exceed $138,499.00. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 F. COMMUNICATIONS AND PETITIONS: None G. REPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES 1. Mayor Pro Tem Wilcox: (a) Monrovia Art Festival: She reported that the Art Festival will be held on October 19, 20, 1996, at Library Park. She reported that there were a good many artists participating, as well as childrenís art and entertainment. Proceeds will be donated to the school art classes of the 40 elementary students who are participating, and to art classes to Monrovia High School. (b) Joint Meeting with Board of Education/Chamber/City: She reported that the joint meeting with the City Council, Chamber Board of Directors and the Board of Education was held on September 30, 1996. An update on how the repair of school district buildings was given. 2. Councilmember Adams: (a) Chili Cook-Off and Hot Rod Show: He announced that the Merchants Association will have a Chili Cook-Off and Hot Rod Show on Saturday, October 13, 1996, on Myrtle Avenue. (b) Dodger Baseball Game: He reported that residents of Monrovia including City Historian Steve Baker, Gary Kooiman and Art Thomas, sang the Star Spangled Banner for the opening of the Dodger Baseball game on Friday, September 27, 1996, and was a treat to behold. 3. Councilmember Blakely: (a) San Gabriel Valley Council of Governments (COG): She reported that COG will be hosting a reception for all State Representatives of the 25 cities in COG in San Gabriel. She urged all to attend, as personally meeting the representatives helps the City when legislative matters come before them. (b) Route 66 Parade: She reported that she enjoyed participating in Duarteís Route 66 Parade recently. (c) California League of Cities: She reported that the League Legislation Committee is preparing important legislation and position reports to be voted upon at the League Conference October 13-15, 1996, in Anaheim. 4. Councilmember McCarville: (a) Library: She reported that the Library Renovation Project architect was the program and presented the strategic plan. She reported that the Friends Gift Shop was going very well. They are always open to more volunteers to run the shop. The Friends of the Library are offering a program on earthquakes on October 2, 1996, 6:45 P.M., Community Center. Admission is $5.00. 5. Mayor Bartlett (a) Southern California Association of Cities (SCAG): He reported that SCAG (on whose Board he is an officer) is holding a NADB Workshop on October 18, 1996 to inform businesses what is available to them as a result of the loss of business to both Mexico and Canada due to NAFTA. The Utilities are sponsoring lunches at $20.00. Pico Rivera has arranged to have NADB present the workshop. (b) Joint Meeting with Board of Education, Chamber and City: He reported that at the joint meeting of the three entities discussion took place regarding how Monrovia Unified School District could be helped with the proposed Bond Issue to renovate the schools and some of the other District properties. He emphasized that we are no better off than our schools, and that our schools are vital to the health of all of Monrovia. He stated that he promotes a school facilities bond issue, as the State cuts funding back year after year, and our schools are in great disrepair. (c) Joint Dinner Meeting with Library Board, Planning, Community Services and Historic Preservation Commissions and City Council: He stated that Dinner Meeting had gone very well. He presented the State of the City Address which updated all of the members at the same time regarding the Cityís current state of affairs. H. REPORTS OF COMMISSIONS, BOARDS AND COMMITTEES: None I. ADMINISTRATIVE REPORTS *1. Pulled *2. Set for Public Hearing on October 15, 1996; General Plan Amendment, Ordinance No. 96-05; Zone Change, Resolution No. 96-70; General Plan Conformities, Public Parking Lots 3 and 6, 135 E. Colorado Boulevard, 136-148 W. Lime Avenue, 111, 133 and 147 W. Lemon Avenue and 116 W. Lime Avenue, Ordinance No. 96-12 (Ordinance No. 96-12 was subsequently changed to Resolution No. 96-80 prior to the preparation of the Agenda for the October 15, 1996 City Council Meeting.) This matter was approved as part of the Consent Calendar. As part of the consideration of the proposed 12-screen theater complex in the Old Town District, the City Council will need to consider an amendment to the General Plan, zone change and an ordinance determining conformity to the General Plan in order to allow the sale and development of Parking Lot No. 3. These actions also allow the expansion of Parking Lot No. 2, to and including the Agency property at the corner of Ivy and East Lime and the adjoining Womenís League Thrift Store property. The Owl Garage property is also included as a future parking lot. These amendments will also clean up certain other designations on West Lime and Lemon Avenues not related to the theater project. *3. Termination of Reimbursement Agreement; 1984 Refunding Certificates of Participation, Monrovia Unified School District Administration Facility, Resolution No. 96-72 This matter was approved as part of the Consent Calendar. As a follow-up to the Agencyís action to eliminate the reimbursement agreement as part of the 1982 and 1984 Certificates of Participation for development of the Monrovia Unified School District Administration Building, it is necessary for the City Council to adopt a similar resolution. The attached resolution recognizes that the Agency is no longer a party to the new lease agreement approved by the City in 1995 and therefore eliminates the remaining reimbursement agreement. *4. Set for Public Hearing on October 15, 1996; Downtown Theater Project; Disposition and Development Agreement, Krikorian Premiere Theatres This matter was approved as part of the Consent Calendar. Staff has reached agreement with Krikorian Premier Theatres for the development of a 12-screen state-of-the-art cinema in the Old Town Business District. In order to consider sale of the land to Krikorian Theatres, Staff is recommending that the City Council set for public hearing consideration of the Disposition and Development Agreement for October 15, 1996. J. RESOLUTIONS AND ORDINANCES: None 1. Amendment of Title 17 (Zoning) of the Monrovia Municipal Code to Establish Criteria and Regulations for Wireless Communications Facilities; Second Reading and Adoption, Ordinance No. 96-11 On September 17, 1996, the City Council accepted for first reading an ordinance amendment to Title 17 (Zoning) of the Monrovia Municipal Code establishing criteria, regulations and development standards for wireless communication facilities. It was moved by Ms. Blakely, seconded by Mr. Adams, to read by title only Ordinance No. 96-11. As there were no objections, City Attorney Bagneris read as follows: AN ORDINANCE OF THE CITY OF MONROVIA, CALIFORNIA AMENDING TITLE 17 (ZONING) OF THE MONROVIA MUNICIPAL CODE ESTABLISHING CRITERIA AND REGULATIONS FOR WIRELESS COMMUNICATIONS FACILITIES. It was moved by Ms. Blakely, seconded by Mrs. McCarville to adopt Ordinance No. 96-11. Roll Call: Ayes: Councilmembers Adams, Blakely, McCarville, Mayor Pro Tem Wilcox and Mayor Bartlett Motion carried: 5-0 *K. PAYROLL & VOUCHERS: Payroll No. 19 in the net amount of $295,628.04, and Voucher Numbers 55983 through 56253 non-sequentially in the amount of $530,866.56 was approved by order of the Consent Calendar. L. SCHEDULED MEETINGS The next Regular Meeting of the Monrovia City Council is scheduled for Tuesday, October 15, 1996, 7:30 P.M., Council Chambers, 415 S. Ivy Avenue, Monrovia, California. M. CLOSED SESSION: Closed Session, to discuss Property Negotiations regarding Parking Lot No. 3 of the 400 Block of South Myrtle Avenue, Government Code ß54956.8, was cancelled. N. ADJOURNMENT: It was moved by Ms. Blakely, seconded by Mrs. McCarville, to adjourn. The Meeting was adjourned at 8:43 P.M. in the memory of Ruth Kramer, a long-time Monrovia resident. Mr. Adams will deliver the Certificate to Mr. Rex Kramer, Jr., who will be in town for a short time. APPROVED: _________________________________ Robert T. Bartlett, Mayor ATTEST: ____________________________ Linda B. Proctor, CMC, City Clerk